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MCB ERP · Finance Module
Every financial workflow
your school needs.
One platform.
From fee plans to Tally exports, from UPI collection to student loans — MCB Finance eliminates the spreadsheets, the follow-up calls, and the month-end scramble.
11
Functional Modules
70+
Features
65+
Built-in Reports
0
Spreadsheets Needed
Fee ManagementCollections
ApprovalsDue Reports
Audit ReportsConnected Banking
Student LoansTally Integration
GST Compliant
— The Reality
Sound familiar?
Every school finance team faces these problems — every single day. MCB Finance was built to solve every one of them.
Platform Overview
11 modules. Every money matter covered.
Each module addresses a distinct financial workflow. All of them talk to each other in real time.
01
Fee Management
15 features
Setup & Structure02
Collections
19 features
Payment Operations03
Approvals
7 workflows
Governance04
Concessions
4 features
Discount Management05
New Admissions
7 features
Pre-Enrolment Finance06
Collection Reports
18 reports
Operational Reporting07
Audit Reports
15 reports
Compliance & Audit08
Due Reports
15 reports
Receivables & Recovery09
Scholarship
2 features
Award Management10
Log
4 audit logs
Immutable Trail11
Reports
17 specialised
Specialised★
Dashboard
7 live views
Always-OnFeature Deep-Dive
Every feature. Exactly what it does.
Five core modules. Honest about what each function handles and why it exists.
01
Fee Management
Build your complete fee architecture before a single rupee is collected.
16 capabilities
Fee Plan Builder
Create plans with fee heads, GST, amounts, and installment schedules for tuition, transport, hostel, and more.
Bulk Student Assignment
Map fee plans to students by class, section, batch, or academic year in one operation.
Invoice & Challan
Generate GST-compliant fee invoices or challans for offline collection or parent billing on demand.
GST Configuration
Set tax rates and exemption categories per fee head for fully compliant invoicing and GSTR filing.
Edit Due Dates
Modify installment due dates individually or in bulk, with a full audit trail of every change.
Last Year Carryforward
Auto-carry unpaid dues from the previous academic year so no amount gets lost in transitions.
Misc. Fee Assign
Attach or detach one-off charges — events, lab fees, activities — without touching the core fee plan.
Bulk Refund Requests
Initiate refund requests for groups with built-in multi-level approval workflows.
02
Collections
Every payment mode. Every channel. One reconciled ledger.
19 capabilities
Make Payment
Real-time collection interface — student, fee heads, discounts, any payment mode. One screen.
UPI Link via WhatsApp
Personalised UPI payment links via WhatsApp. Parents pay in one tap; ledger updates instantly.
Bank Reconciliation
Auto-match fee receipts against bank statements. Flag unmatched entries for review.
Cheque Deposit Tracker
Track every cheque from receipt to clearance — in-transit, deposited, or bounced at a glance.
Advance Fee Collection
Accept early payments tracked separately, auto-adjusted against future installments.
Bulk Payment Upload
Upload bank files for mass reconciliation — no manual entry, no data gaps.
Inventory Item Sales
Record uniform, book, and ID card sales against student accounts — one ledger for all charges.
Unknown Payment Assignment
Identify and link unallocated online bank credits to the correct student accounts.
03
Approvals
Every exception. Authorised, documented, and irreversible.
7 workflows
Concession Approvals
Review with full context — student profile, fee head, amount, and reason — before deciding.
Unassign Fee Requests
Authorise fee removal requests so no assignment is deleted without a traceable approval.
Refund Approvals
The right person approves the right amount with full documentation, every time.
Credit Note Approvals
Review and approve credit notes for fee disputes, service credits, or advance adjustments.
Offline Payment Approval
Validate cash, cheque, and bank transfer payments before they post to the student ledger.
Branch Shuffle Requests
Authorise transfers — fee records verified correct before any shuffle is confirmed.
Payment Change Requests
Approve mode or date changes — original and updated values permanently logged.
Zero Verbal Approvals
Every financial exception goes through a structured role-based flow. Nothing approved off-system.
04
Concessions
Apply discounts fairly. Document every rupee waived.
4 capabilities
Manage Fee Concessions
Configure and assign concessions for individuals or groups — types, amounts, fee heads, and validity in one place.
Sibling Concession Report
Verify eligibility, track total value extended, and ensure consistent application across the institution.
Fee Concessions Report
All concessions by type, student, class, date, or fee head — the auditor's first stop when reviewing discount policies.
Staff Kids Report
Cross-verify staff benefit claims against actual fee records. HR and finance both get a reconciled view.
05
New Admissions
Capture every fee from day one. Bridge the CRM and the live ledger.
7 capabilities
Collect Application Fee
Process application fees online or offline with automatic receipt generation for prospective students.
Send Payment Links
Dispatch admission and registration fee links via email or SMS for contactless collection.
Admissions Day Sheet
Daily summary of all application fees collected — clean end-of-day reconciliation for the admissions desk.
Pre-admission Fee View
See collected, pending, and yet-to-be-assigned fees for every student in the pipeline.
Offline Admission Payments
Record cash, cheque, and bank transfer admission fees and push them into the central ledger.
Registration Fee Processing
Handle registration fees as students move from admission to formal enrolment — online and offline both covered.
Reports Hub
65+ reports. Every question answered.
Four categories, each with its own live dashboard. Click any report in the sidebar to see exactly what data it shows.
18
Collection Reports
Daily ops & cash flow
15
Audit Reports
Compliance exports
15
Due & Overdue
Aging & recovery
17
Specialised Reports
Tally, loans, ECS
Beyond Collections
Additional modules that close the loop.
Scholarships, an immutable activity log, and a live dashboard — the pieces that turn a fee tool into a complete finance system.
Module 09 · Award Management
Scholarship
Define, award and track scholarships against student ledgers — with the same approval trail as every other concession.
Create scholarship schemes with eligibility rules and award caps
Assign awards to students; values auto-adjust against dues
Full audit of who awarded what, when, and on whose approval
Module 10 · Immutable Trail
Activity Log
Every financial action is recorded in a tamper-proof log. Four dedicated logs cover the moments auditors always ask about.
Payment log — every receipt, edit, and cancellation
Concession & discount log with approver identity
Due-date change log and user access log
Always-On · 7 Live Views
Live Dashboard
A real-time command centre for the finance office — today's collection, outstanding position, and trends, refreshed continuously.
Today's collection by mode, account, and fee head
Live outstanding and collection-rate gauges
Drill straight into any of the 65+ reports
The Difference
Before MCB, and after.
The same finance office, the same school — two completely different month-ends.
Spreadsheets & follow-up calls
With MCB Finance
Day-end close takes hours reconciling cash, cheques, and UPI by hand
Fee Day Sheet closes the day in one screen — every mode, every account
Audit season is a six-week scramble to assemble registers and proofs
15 audit reports export instantly with an immutable, approver-stamped trail
Defaulter lists are stale; collection calls chase the wrong families
Aging and due reports update live, segmented by class, branch, and days overdue
"I paid online" disputes take days to resolve across bank statements
Every UPI, card, and net-banking payment carries a gateway reference ID
Tally entries are re-keyed by hand, introducing errors every month
Daily Tally-compatible export means zero double entry
Integrations
Connects to every system your institution already uses.
Payment gateways, banks, accounting, lending partners, GST portals, and communication — all native integrations.
Security & Compliance
Your school's money,
guarded like a bank.
Role-based access, encrypted data, and an immutable audit trail mean every rupee is accounted for — and every action is attributable.
Role-Based Access Control
Immutable Audit Trail
Encryption in Transit & at Rest
Maker–Checker Approvals
Daily Encrypted Backups
GST-Compliant Invoicing
Data Residency in India
Granular Permissions
Secure
Core
Core
RBAC
Audit Log
Encryption
Approvals
Backups
GST
India
FAQ
Questions, answered.
Everything finance heads and trustees ask before moving to MCB.
Most schools are live within a fee cycle. We import your existing student data, fee plans, and outstanding balances, then run a parallel period so your team trusts the numbers before going fully live.
Yes. MCB produces a daily Tally-compatible export of all fee transactions as vouchers for direct import into Tally Prime — no manual re-entry, no reconciliation errors.
Parents can pay by UPI, card, or net banking through payment links sent over SMS, email, or WhatsApp. Every online payment carries a gateway reference ID, so "I paid online" disputes are resolved instantly.
Data is encrypted in transit and at rest, access is role-based, and every financial action is written to an immutable audit log. Maker–checker approvals and daily encrypted backups protect against both error and tampering.
Yes. Collections, dues, and reports can be viewed per branch or consolidated across the institution, with branch-wise due reports to pinpoint exactly where follow-up is needed.
65+ built-in reports across four categories — 18 Collection, 15 Audit, 15 Due & Overdue, and 17 Specialised — each with its own live dashboard. No report-builder licences or add-ons required.
Get Started
Close your books in minutes, not weeks.
See how MCB Finance handles your fee structure, your reports, and your audit — with your own data.
